Do you have good Office Management experience with a PA and Accounts background? Live locally to Guildford?

An experienced Office Manager with Accounts and PA background too, is required for a small well-established software business on the edge of Guildford (not commutable from London).

What will the Office Manager be doing?
This is a really interesting hybrid role encompassing managing office facilities as well as HAS, company benefits, customer facing, PA to Directors and some finance. If you like juggling a varied role, this could be for you:

• Manage all company staff benefits, insurance policies, and key worker policies
• Maintain asset register lists.
• Manage the office facilities for the company such as building works, cleaning, mobile contracts, alarm maintenance, general office repairs, ordering of office furniture, supplies and equipment.
• Manage Health & Safety, including preparation of risk assessments, Fire Policy & extinguisher maintenance, managing COSH data sheets, H&S posters, Covid testing equipment, sanitising stands, and Covid signage.
• Administer all recruitment needs of the company, book interviews into Directors diaries, liaise with recruitment company
• Maintain electronic diaries of the Directors and the support team.
• Arrange travel/accommodation including flights/car hire.
• Screen all incoming telephone calls, welcome visitors, produce correspondence.
• Organise staff events and Trade Show exhibitions.
• Run reports on debtors and manage credit control.
• Manage customer contracts, T&C's, update customer accounts on database.
• Manage incoming calls for support, ensuring records kept, and charges applied.
• Manage Job Sheets, setting up new clients,
• Create invoices, set up payments with clients.
• Create direct debit files within the software database

What does the Office Manager need?

• Previous management of facilities
• Ideally from a customer facing background
• Some credit control / finance experience
• Experience of working at Director level
• Strong MS Office skills

What is the package for the Office Manager?

• Salary £30,000 - £35,000 + Discretionary Bonus
• 24 days holiday plus BH,rising to 27 on length of service
• Pension
• Parking
• Healthcare
• 9:00-5:30pm - 37.5 hours - 1 hour for lunch
• Casual Dress
• Social Events twice year - free
• Cycle to Work Scheme
• Childcare Vouchers
• Healthcare includes 50% discount off gym next door, 50% off cycles
• Discounts on other gadgets and products
• Free mobile unlimited text and calls, 30Gb data + £30 extra spend allowance, upgraded mobile every 2 years
• Laptop
• 3 days at present, working from office increasing to 4 and 1 day WFH